Savia USA is a leading beverage wholesale and distribution company, dedicated to providing high-quality beverages to a wide range of customers. We pride ourselves on our exceptional customer service, efficient logistics, and innovative approach to the beverage industry. We are currently seeking a detail-oriented and proactive individual to join our team as an Order Processing and Accounts Specialist.
Job Summary:
The Order Processing and Accounts Specialist will play a critical role in ensuring smooth operations within our sales, logistics, and accounting functions. This position involves processing orders, managing accounts payable and receivable, handling online/e-commerce orders, and performing various administrative tasks. The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen eye for detail.Key Responsibilities:
Process Orders:
- Communicate with the sales team to accurately process customer orders.
- Schedule logistics to ensure timely delivery of orders to customers.
- Maintain accurate records of all orders and deliveries.
- Accounts Payable and Receivable:
- Send invoices to customers and follow up on due payments.
- Collect payments on outstanding invoices and manage account discrepancies.
- Review and process invoice deductions.
- Pay vendor bills and manage vendor relationships.
- Maintain accurate financial records and ensure compliance with accounting standards.
- Manage Online/E-Commerce Orders:
- Fulfill online orders from platforms such as Amazon.com, Walmart.com, TikTok Shop, etc.
- Ensure accurate and timely processing of e-commerce orders.
- Coordinate with logistics partners to manage the shipping and delivery of online orders.
- Handle customer inquiries and resolve any issues related to online orders.
- Administrative Tasks:
- Perform general administrative duties such as answering phone calls, responding to emails, and managing office supplies.
- Assist in organizing and scheduling meetings.
- Maintain filing systems and ensure all documents are properly organized and accessible.
- Support other departments as needed with various administrative tasks.
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- Proven experience in order processing, accounts payable, and accounts receivable.
- Familiarity with online/e-commerce order fulfillment.
- Strong proficiency in Microsoft Office Suite and accounting software.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- Dynamic and supportive work environment.
Interested candidates should submit their resume and cover letter to ahmad@saviausa.com with the subject line "Administrative Assistant Application."
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